Finance Committee Minutes

 

 

MINUTES

FINANCE COMMITTEE

WEST PEORIA CITY HALL

2506 W. ROHMANN AVENUE

WEST PEORIA, ILLINOIS, 61604

TUESDAY, JUNE 1, 2010, 5:30 P.M.

 

 

   1.    CALL TO ORDER – Meeting was called to order by Alderman Mathewson at 5:30 PM.

 

   2.    ROLL CALL – Members present were: Chair Mathewson, Alderman Ganson and Alderman  

          Meismer. Also present were Mayor Dillon, City Clerk Carole Stephens, City Administrator

          John Carlson, Economic Development Coordinator Gene Pratt, City Treasurer Jennifer

          Main and Bookkeeper Diana Jarbo. Also present: Patrick Jeschke of Patrick 411 and Dan

          Walker of Jacob & Klein.

 

   3.    ADDITIONS TO OR DELETIONS FROM THE AGENDA – None.

 

   4.    APPROVAL OF MINUTES FROM REGULAR MEETING – 5/4/2010 – A motion was

          made by Alderman Meismer and seconded by Alderman Ganson and unanimously carried

          to approve the minutes.

 

   5.    REVIEW OF FINANCIAL REPORT – The report was reviewed and accepted as presented.

 

   6.    ECONOMIC DEVELOPMENT UPDATE – DAN WALKER – JACOB & KLEIN – Dan

          Walker spoke to the Committee about the growth of West Peoria. He also spoke about the

          possibility of recommending Robin Johnson for consulting in regards to the future

          annexations into the City.

          Mr. Carlson then spoke about the beginnings of the Babu project and how everything has

          snowballed since then. He stated he would like the City to consider Mr. Johnson because he

          would like to make sure the City has the help it needs in the future annexations to ensure

          that everything is done correctly.

          It was moved by Chair Mathewson and seconded by Alderman Meismer to send this

          recommendation to the City Council for discussion.

          Mr. Walker then spoke about the expansion of TIF District I and the creation of TIF District

          II. He stated that everything is moving right on schedule.

 

   7.    COMPUTERS – EQUIPMENT UPGRADE – Mr. Pratt introduced Pat Jeschke of Patrick

          411. He stated that he had met Mr. Jeschke at another job and highly recommended him for

          the work the City needs done. Mr. Jeschke then went over his proposal to the City, speaking

          about new computers, a server and linking everyone to the copier, which could then be used

          as a printer for everyone. This would be much more cost effective than the printer we are

          now using.

          It was moved by Alderman Ganson and seconded by Alderman Meismer to approve the

          proposal and the $25.00 a month fee to monitor the server to the City Council not to exceed  

          $11,318.00.

 

   8.    PUBLIC COMMENT – None.

 

   9.    SALARY SCALE REVIEW – There was a short discussion of this item,. It was tabled until

          next month and Mr. Carlson will bring more information to the Committee.

 

 10.    REQUEST FOR PROPOSAL (RFP) – TRASH PICKUP SERVICES – Mr. Pratt spoke

          about creating the RFP. The City is near the end of its 5 year contract with Waste

          Management. He would like the City to get a quote from as many companies as possible.

          He also asked the Committee to consider what they would like to have included in their  

          service. He asked the Committee to please write down their suggestions for him. With this

          information then the City can create several proposal requests and options.

 

 11.    ANNEXATION UPDATE – Mr. Pratt gave an update on the status of the annexation. The

          Zoning Board of Appeals and the Plan Commission have approved several Special Use

          permits and zoning classifications and they will be presented to the City Council. The part

          of annexation will be the Peoria Disposal property. City Attorney Bill Connor is working on

          the details. Mr. Pratt stated that he and Dan Walker of Jacob & Klein have spoken with the

          owner of Foster’s Automotive, which is on the north side of Farmington Road, about the

          implications of being in a TIF District.

      

 12.    CITY ADMINISTRATOR’S REPORT

                        a. GOALS – No report.

b. FUTURE CITY HALL BUILDING – There was no discussion.

c. FOIA UPDATE – Mr. Carlson stated that already there have been several

    requests for information and that the public is becoming more aware of their

    rights in regards to obtaining information.

 

 13.    TIF DISTRICT

a. EXPANSION OF TIF DISTRICT I – Mr. Pratt stated that this was already

    covered earlier in the meeting.

b. CREATION OF TIF DISTRICT II – Mr. Pratt stated that this was already

    covered earlier in the meeting. The original agreement had a flaw and it is now

    being fixed.

 

 14.  PUBLIC COMMENT – None.

 

 15.   REVIEW OF BILLS – May.

 

 16.   ADJOURNMENT – 6:35 PM

 

           

NEXT REGULAR MEETING OF THE FINANCE COMMITTEE

IS TUESDAY, JULY  6, 2010, AT 5:30 PM